How to Incorporate a Flexible Work Week Without Losing Productivity
The corporate culture that prevails now differs from what it was even a decade ago. Instead of being employer-centric, as in the past, there is a lot more emphasis on creating a workplace culture employee-centric.
Flexible schedules encourage work-life balance, which is essential to the success of both businesses and employees. Employers must acknowledge that employeeshave lives outside of work. Work-life balance is now crucial for retaining employees, motivation, and positivity. They reciprocate your giving by giving more. Happiness encourages creativity, and happy employees are more accurate and have better analytical skills. Most significantly, happy workers deliver quality service.
The majority of workplaces now routinely use flexible work weeks. However, most organizations struggle with how implementing flexible shifts while ensuring employee productivity.
What is Flexible working?
Employers who practice work flexibility provide employees discretion over the duration, timing, and location of their work. Everyone has committed to working a certain number of hours, but because of workplace flexibility, they can decide whether to do so. This strategy enables individuals to do the work at their own pace while balancing work and personal or family responsibilities. As a result, you complete the necessary tasks on time, which matters in the end. Regarding your bottom line, which should be your primary priority, the precise method used to do the job ultimately does not matter.
While workplace flexibility is trendy in all workplaces, not every company should adopt it. If it is not advantageous to their job duties and the type of work they are doing, they cannot apply a flexible workplace to all employees. For example, A civil engineer cannot remotely monitor a construction site, while a computer engineer can code while relaxing at home or in a café. Therefore, we should only use Workplace flexibility if it is advantageous to both the company and the employees; otherwise, it will only result in turmoil and failure.
The Efficacy of Flexibility
As per Bugendaitech, work flexibility is no more a perk but an imperative strategic move that can turn around a company and future. Giving employees more discretion over their work is intended to assist them in becoming more proficient. In addition, implementing working flexibility would imply that the present generation of employees would have more control over their time and, as a result, a more balanced existence. Work-life balance is a top professional concern for the young generations of employees. All of this results in lower attrition rates and more devoted employees.
Flexibility in the workplace attracts many people, enhancing any company& its reputation. Flexible scheduling demonstrates that a company values and cares for its employees and can draw in top talent in its industry. Work flexibility also results in significant financial cost savings.
Weighing the Flexible Work Opportunities and Challenges
Despite whatever concerns people may have about switching from the conventional setup in terms of productivity, the benefits are frequently evident.
Flexible work schedules present numerous opportunities to both employers and employees. Such opportunities include:
- Assisting in recruiting efforts.
- Increasing employee morale.
- Managing employee attendance and lowering absenteeism.
- Improving good employee retention.
- Increasing productivity.
- Enhancing the work-life balance for employees.
- Reducing detrimental effects on the environment globally.
By lowering carbon emissions and new office buildings; “footprints, “specific flexible work arrangements can contribute to sustainability initiatives.
- It ensures business continuity in an emergency, such as a pandemic or natural disaster.
Managers responsible for putting into practice strategic objectives relating to flexible work arrangements must have the following in mind:
- Keeping programs relevant to the actual wants and needs of employees.
- Concentrating on the particular requirements of employees without engaging in discrimination based on unlawful differential treatment or disparate impact.
- Allowing some freedom and choice to employees while simultaneously keeping track of the time and location of work to ensure compliance with the law.
Additionally, navigating the transition from a typical workplace to one with more flexible work arrangements can highlight or bring to light several managerial issues spots, including:
- The reluctance to change among upper management.
- Control problems, particularly concerning work supervision.
- Proximity prejudice
- Collaborating as a team with distant participants and schedules with a wide range. Preserving the data and personnel and its safety and security.
Let us look at how a flexible workweek policy can be implemented while preserving or enhancing productivity.
- Goal-Setting and Vision Alignment
Company goals and objectives must be clearly defined and communicated to a flexible workforce to ensure that workers know their responsibilities and the timeliness of accomplishment. Also, it will inspire support for your staff to ensure they are putting up their best effort. Finally, to ensure the company continues in the right direction, keep in mind to review goals frequently and make necessary adjustments.
- Embrace Technology to Train and Track
In addition to offering flexible schedules, employers should provide their staff with the necessary tools and technology to succeed. Employers can invest in initiatives that onboard new hires, provide adequate training, monitor engagement, and performance, and then make these resources available for independent viewing by employees. By providing training opportunities and means to monitor the development — even in the virtual environment — employers will give employees the impression that they are still investing in their careers. These initiatives will ensure employee satisfaction, encourage retention and keep your staff accountable for their output.
- Conduct Frequent One-on-One Meetings
Communication is essential! It will inspire support for your employees to make sure they are putting up their best effort. Team meetings should still be held both physically and online. Additionally, supervisors should frequently conduct one-on-one sessions and prepare discussion points to give employees a place to voice any issues they may have. During the meeting, stay immersed in the dialogue, recognize the employees; their wins, and discuss any obstacles and professional development. The company has many departments, such as the operations and finance departments, which can all have virtual office hours so that employees can receive administrative support.
- Improve the Leadership Team and Culture
Improve your leadership team and culture to create the environment and resources necessary for your flexible workweek policy to succeed. Instead of seeing flexibility as a strict rule that must be adhered to, the objective should be to integrate it into your company, its culture, and the core competencies and mindset of your leadership team. Work on flexibility after establishing the conditions that allow people to be trusted and given authority.
Establish Core Hours to Maintain Productivity
Setting core hours is essential when constructing a flexible work week schedule to sustain employees and their productivity. Everyone accepts to work during the core hours.
Employees will be able to connect and cooperate during crucial times throughout the day, and the flexibility to maintain a pleasant work-life balance will still be available. Choose the optimum hours to implement core working hours in your company. Ensure that employees have enough flexibility and resist the urge to offer too many core daily hours.
- Emphasize Work Results and Deadlines
The bitter truth is that you won’t be able to micromanage your employees. So pay attention to the presented results rather than the process used to get those results.
Set work deadlines for your employees and specify when the results must be submitted. Therefore, to succeed, individuals should change their attention from the time of day and the number of hours spent to the work results and deadlines.
Employees will strive even more challenging to uphold their employer’s trust if given the freedom that a flexible schedule allows.
These days, increasing productivity is the goal, and the trick is figuring out how to do as it turns out; despite how surprising it may seem to people accustomed to the old model, working more on fewer days can be one of the keys to accomplishing this.
Technology has advanced, and working from home and having flexible hours is now more doable than ever, thanks to video conferencing software and other solutions that allow for connection over time and space.
Implementing flexible working is the best approach to success because it can be challenging to maintain employee happiness and productivity simultaneously. To execute this strategy in a way that will support productivity, you must be highly tactical and strategic. Giving your staff flexibility in how they work can enhance production proportionately.